Provider Pulse: June

Provider Pulse

June 2017

Welcome to June!

Summer is here! With the change of season, we have a positive change to report, as well. We launched new standardized episode-of-care profiles to reduce the need for secondary authorization requests. Keep reading to learn all about it, and much more great news too.

In This Edition:

UPDATE: Less SARs, New Authorization Letters

If you are tired of the administrative burden of sending secondary authorization requests (SAR), we have good news! TriWest, in conjunction with the Department of Veterans Affairs (VA), is launching “standardized episode-of-care” (SEOC) profiles.

The change is beginning with nine specialties and will roll out to be more inclusive over time. The goal is to provide an authorization letter with broader approval of services via “super profiles,” reducing the need for SARs. This new approach will reduce delays in care and allow the provider to render medically necessary services.

Here’s How the SEOCs Will Work

Due to these modifications, you may start seeing the format of your authorization letters from TriWest change. If so, rest assured that these are positive steps forward were prompted by your feedback on the administrative burden associated with processing SARs.

What are the Nine Specialties?

Below are the nine specialties that will begin receiving SEOCs in their authorization letters:

We’ll send more information on the new SEOCs as VA rolls them out. In the meantime, if you’re still not sure whether you need to submit a SAR, visit our SAR decision tool at

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Go E3! Cut Paper Claims and Save Money

E3 - Cut Paper TodayDid you know a health care provider can save about $23,120 each year, just by cutting paper from the claims process?*

That’s why TriWest is encouraging providers to go E3 by visiting What is E3, you ask? Let us explain.

Don’t Delay, Cut Paper Today!

It’s as easy as E3:

EDI – submit claims electronically
EFT – receive payment electronically
ERA – receive remittance electronically

In order to go E3, a provider enrolls for all three–EDI, EFT and ERA–to cut paper completely from the claims process.

Benefits of Going E3

The greatest advantage of going E3 is the cost savings. As the chart shows, a provider will pay on average:

Additionally, when providers go E3, they’re not waiting for mail to arrive or wasting time depositing a check. Cutting paper will streamline the entire claims process.

Go E3 today by visiting!

*Source: Milliman, Inc., “Electronic Transaction Savings Opportunities for Physician Practices.” Technology and Operations Solutions. Revised: Jan. 2006

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What's the Difference Between PC3 and Choice?

As a TriWest provider, you participate in one, or both, community care programs from VA.

But what’s the difference between the two: the Patient-Centered Community Care Program (PC3) and the Veterans Choice Program (VCP)? Both programs fill the gaps when VA lacks the internal resources to treat a Veteran, or is unable to provide care in a timely manner.

However, the nuances between the programs may still confuse you. Below, we attempt to break down the programs and compare them.


PC3 is the original community care program developed by VA, and TriWest was awarded the contract to administer PC3 in 2013.

Some of the distinctive factors of PC3 include:

VCP or “Choice”

Although PC3 started making headway in providing timely, quality health care for Veterans, it still wasn’t happening fast enough. Therefore, Congress introduced, and President Obama signed into law, the Veterans Access, Choice, and Accountability Act. Section 101 of that act established the Veterans Choice Program (VCP), which went live on Nov. 5, 2014.

The VCP is therefore the newest addition to PC3.

Some of the distinctive factors of the VCP, also called “Choice,” include:

Is Your Authorization for PC3 or the VCP?

Each authorization we send you will clarify on the cover sheet whether the care is through PC3 or the VCP. If you’re not sure, log in to your secure account on the Provider Portal at Look up your authorization number and the Provider Portal will clarify which program the authorization is through.

For more on the differences between PC3 and the VCP, review our “PC3 and VCP Comparison Fact Sheet.”

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When to Consider Resubmitting Your Claim

If you sent your claim to TriWest via Wisconsin Physicians Service (WPS) and are still waiting on payment, how long should you wait before deciding to resubmit the claim?

Sixty days–the answer is 60 days from the date of your original submission. TriWest pays clean claims in 30 days. We don’t encourage providers to re-submit claims–rather, call TriWest. However, if that 30-day mark has passed, and you decide resubmitting is the way to go, wait until day 60.

This gives TriWest a little extra time; otherwise, you run into the risk of duplicate denials. A duplicate denial is a claim denial because you submitted the same claim twice. Duplicate denials can bog down the TriWest claims system and cause unnecessary frustration for providers—another reason TriWest advises against re-submitting. Submitting through EDI is one way you can be confident that the claim was indeed received and in-processing.

To learn more about the claims submission process, please review our “Provider Claims Quick Reference Guide” on the Provider Portal at

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